1. maximize company benefits
2. Avoid conflicts of interest
3. Be responsible and diligent at work
4. Do not obtain illegal benefits for the company through private transactions / Do not obtain illegal benefits with the company through private transactions

In smaller companies, the company’s Nominee Secretary usually performs administrative tasks such as recording company documents and related registrations, and financial reporting. In large companies, the Nominee Secretary generally assumes more job responsibilities, such as ensuring that the executive part of the company complies with Singapore’s laws and regulations.

The Nominee Secretary of a Singapore company is a very important person in the company, because the secretary needs to do these things:

• Keep company statutory register and related records
• Arrange shareholder and director meetings
• Submit required documents for registration under all laws and regulations
• Administrative support in preparing meetings
• Provide full legal and administrative support to the board
• Assist in the implementation of the company’s corporate strategy and ensure that the decisions of the board are well implemented and communicated
• Ensuring company meetings meet legal obligations
• Keep abreast of Singapore laws and regulations
• Full communication with shareholders

Please note

Although the company’s directors bear the ultimate responsibility for complying with laws and regulations, at the same time, the company’s Nominee Secretary is also responsible for the company’s violation of the law in certain circumstances. This is because the Singapore Companies Act recognizes directors’ decisions based on guidance provided by the Secretary for compliance advice. The secretary is defined as the company’s “officer” public officer, which means that the secretary is bound by related duties and responsibilities. Therefore, the company’s Nominee Secretary in Singapore must report the company’s administrative matters to the directors in a timely manner.

The role of the Singapore company’s ç in the company can be summarized as follows:

1. As a consultant to the company’s board of directors, the Nominee Secretary needs to guide new directors into the company in accordance with normal procedures; provide the necessary administrative and practical support to directors; and pass information to each director in a timely manner to facilitate the convening of the board of directors

2. The company’s Nominee Secretary needs to confirm that the company’s operation complies with relevant laws and regulations, and takes the company’s commercial interests as the core to ensure that the decisions of the company’s board of directors are reasonably implemented; the company secretary also needs to provide guidance on business ethics and company operations.

3. Due to the close relationship between the Nominee Secretary and the board of directors, shareholders are most convenient to communicate with the secretary on issues related to company affairs. Therefore, the secretary needs to communicate frequently with the company’s shareholders to ensure that the interests of shareholders are well-managed in terms of company operations Consider going in. For example, the secretary ensures that the company’s financial report is sent to the company’s shareholders in a timely manner so that shareholders can make good preparations before the company’s annual general meeting.

The main duties of the Singapore company’s Nominee Secretary are as follows:

1. Regulatory compliance. According to the Singapore Companies Act, companies need to archive company information and disclose information when necessary. The secretary is responsible for closing the company’s accounts to the Singapore Accounting and Corporate Regulatory Authority (ACRA) on time and submitting the relevant necessary registration documents Archive.
2. Responsible for board related matters

3. Responsible for company related matters

4. Responsible for articles of association
5. Keep company registration information and declaration records such as members; company fees; company directors, managers, secretaries and auditors; company directors’ interests in shares and bonds; bond holders; meeting records
6. Reporting statutory documents, such as submitting changes in shares to ACRA, amendments to the company’s articles of association, appointments or departures of directors and secretaries of the company; resolutions of the board of directors, etc.
7. Reporting & Finance, assist in publishing and transmitting company annual reports, ensure that financial annual reports are properly prepared in accordance with laws and regulations, etc.
8. Registration of shares, preservation of company member registration documents, supervision of share appropriations and other matters related to shareholders’ shares
9. Provide advice on corporate governance development and assist company directors to propose, implement and maintain good corporate governance policies
10. Ensure that company seals are used correctly and kept in good condition
11. ACRA needs to be notified if company changes registered address
12. According to the requirements of the company law, the secretary shall ensure that the company’s name and other information are included in the company’s letters, notices and other official foreign texts of the company
13. Ensuring adequate corporate insurance coverage to protect companies, directors, office workers, and office locations
14. Assist and supervise the operation of the company’s overseas offices to ensure that their offices comply with the laws and regulations of overseas office cities

So being a company’s Nominee Secretary is not an easy task. At the same time, the Nominee Secretary has a very important role in the company. For example, the signature of the Nominee Secretary on the written document of the board resolution is a proof that the board resolution is passed!

So in Singapore, the more experienced the secretary, the higher the salary.